With the new teacher evaluations in my state becoming more and more rigorous, I knew I needed to create some very specific data tracking forms to show how I was tracking my data and what I was doing with the data in my instruction. I created these forms last year and used them in some form or another throughout the year. Some I used more than others, but I definitely liked having the variety to use.
I wanted to share these forms with you in the hopes that these may help you track data and your students’ progress.
To be completely transparent, I fabricated the forms shown on this post to protect my students’ data.
Whole Class Data
This form was one I used regularly after a larger unit assessment, domain assessment, or quarterly assessment. I also had a form that said Test Data that I could use for other assessments that were not quarterly tests. Basically, you record the students names down the side. To save time, I would print their names on this form once and make several copies for future use. Then you record their pre-assessment score, post assessment score, and growth. This is great for having a quick “at a glance” at how your class performed on an assessment.
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| Remember this is not my actual student data. I definitely had more than 15 students in my class. 🙂 |
Student Breakdown
This next form is for focusing on one student and analyzing their results on the assessment: the standards they mastered and the standards they did not master. I only completed this form for students who scored below the satisfactory passing score, or students in after school tutoring. I would also complete this form for any students who received extra instruction. I would make a copy for any teacher needing it. This way they could see what to work on to help the child succeed in the regular classroom.
These forms were organized in each specific student’s divider along with other data on the student.
Standards Breakdown
This next form gives you a breakdown of how your class perform on the standards. After giving a major assessment, I would break the standards down into three groups based on the results: standards to be retaught in small groups, standards to be retaught whole group, and standards to be reviewed for maintenance. Here you can see how I completed the forms and the notes I would take next to the standards.
Documenting Reteaching
The next forms are huge in teacher evaluations. It is not enough to have data, you have to show what you are doing with the data. These forms documented the standards as I retaught them in small group, whole group, or spiraled them through homework and daily math review.
This is the form used for small group re-teaching. I would quickly jot down the standard, the students, the method of re-teaching, and the results of my quick assessment after re-teaching (usually an exit slip).
Here is a close up of the same form.
This form is for documenting the dates when a standard would be retaught whole group, the percentage of mastery after this whole group re-teaching lesson, and any students still requiring re-teaching.
The next form I didn’t use as much. This form was for documenting standards that the class mastered on the assessment. I would document the standard, the date it was reviewed, and the manner it was reviewed (homework or daily math review).
That is a lot of data tracking! As I mentioned above, don’t feel like you need to use every form to be successfully tracking your data. Pick and choose which forms work best for you and the subjects you teach.
Click here to download the files featured in this post.
How do you track data in your classroom? I would love to hear your strategies and ideas.
Thank you so much! Have been pondering and contemplating how to keep track of data better and more this year. One question, how do you pre-assess your students? Thanks again!
Hi Nichole, I pre-assess quarterly, so four times a year. I use the benchmark assessments in my store and only give the standards that are being taught in that quarter. For example, I teach the entire NF Domain in the 3rd quarter. Before I start teaching the standards, I would give the students the assessment that covers all those standards. Then I know where to go with my instruction. Hope this helps!
Very much so! Thank you! I love these ideas so much! Thanks for sharing 🙂 Anisa @ Creative Undertakings Thanks for sharing. This will help me stay focused, and saved me a bunch of time. I'm sharing this! What an awesome freebie!Thank you for sharing your thoughts and tools. I have purchased several of your TPT materials and have always found them to be just what I needed.
Hi! For the whole group re teaching, how are you defining mastery? Exit slips? These are all great! Thank you!
I have looked for a link to the data tracking documents but am not finding it anywhere under this freebie post. I really like a couple if I could find the link, is this no longer available?
It is directly under the last form shown in the post, but here is the direct link. https://drive.google.com/file/d/0B8DtIUhMGc9qNkZVV0ZJRjU3T00/view Thanks!
I cannot get the google doc link to open, Is there another link I can use to get the documents shown? They are fantastic and would love to be able to incorporate them into my classroom. Thank Dyou! Denise
As a first year 5th grade teacher finding you has been a heaven sent. I can’t wait to implement these new ideas!
These are AWESOME!! Thanks for sharing. I have a question about your math block. How much time do you spend whole group, small group, etc? Thanks!
Shannon
http://www.irunreadteach.wordpress.com
Jennifer-
You are the one who got me started tracking my data a few years ago with your “Far”, “Near” “Proficient” chart. I have better adopted it to fit what we do at my school but you’re thoughts were a spring board into data collection for me. Thank you for sharing these too…. I’m sure I’ll end up tweaking them to fit our data team format but I love your ideas. THANK YOU so much for sharing your wonderful teaching tools and ideas.
Thank you so much! Love the way these are organized! –and as always, so pretty too! 😉 Sure appreciate all your hard work and generous sharing!! ♥♥♥
Thanks for making this free. It’s awesome!I tried to download your pages for data tracking and it said there was a problem with google docs. Is there any way you could email them to me? They look fabulous!
Hi Mellissa, Google docs was down for some time today. However, you should be able to access the file now. Thanks!
Thank you so much for these forms. I am returning to the classroom after a long hiatus and so many things have changed! (But I love tracking data!) You are blessing for providing these to us. I am so grateful to you!
Hi Jennifer !I cannot thank you enough for providing the forms for free! I have been trying to help teachers understand how a data tracking process looks in relation to benchmark tests and common assessments. The images are really helpful and I showed them as examples during a PD session. Thank you again!
I cannot believe that I have just come across this post, Jennifer, but I am glad that I did! I am really glad that you shared these resources with the masses for free! I have a system for collecting and analyzing data, but it is no where near this organized and/or detailed. Not only are the forms helpful, the entire post and your level of detail sheds light on what to do with all the data once you have it! Thank you again from another satisfied follower! 🙂
Oh my goodness, this is so awesome. I was just looking to find tracking data materials and am thrilled to see that this was from you! I have purchased your fourth grade and fifth grade math center bundles and I absolutely love them.I just love everything you make! I am just now getting into data tracking for math and am loving the results. Totally want to continue and I love these additional tracking sheets that I never would of thought of adding into my collection of data tracking materials. You are awesome for providing these as free. Do you have any data tracking materials for Reading? Let me know. Thanks so much!
I never comment on blogs. However, I was compelled to let you know that your blog has created a much more controlled, calm Mrs. Bates. I am very easily overwhelmed by resources from every which way, expectations at all levels, and constantly changing details. I found myself reading through your posts for HOURS tonight, and have made a New Year’s resolution that if Jennifer Findley hasn’t blogged about it, I don’t need it. If she has, I’m gonna use it! Lol Thank you for every single second of your time and energy you have poured into your writings and resources. This 5th grade math teacher (formerly 3rd!) greatly appreciates you.
